nemudbud.dkby Pattrnz.
ActiveEU tenderCompetition

PUBLIC PROCUREMENT NOTICE

Vehicle Fleet Booking and Management Software System

Vehicle fleet booking and management software system delivered as an internet-based Software as a Service solution hosted on servers located in Denmark. Covers application software, IT infrastructure hosting, system implementation, operation, maintenance, technical support, 24-hour helpdesk, data integration, electronic carsharing vehicle equipment, and optional scaling up to 10,000 pooled vehicles alongside alternative vehicle access and locking technology.

Published Source updated
1lot
4products
5services
11components

NOTICE OVERVIEW

Procurement facts and context

Source-backed notice metadata and catalog structure, organized for quick assessment.

Notice details

Notice type
Contract Notice
Stage / status
Competition · Active
Procedure
Open
Procurement type
Services
Estimated value
DKK 90,000,000
Issued
27 August 2026 at 10:26 CEST
Publication number
00594893-2026
Source language
DAN

Buyer and delivery

Buyer / co-buyer
Forsvarsministeriets Materiel- og Indkøbsstyrelse
Locations
Ballerup, DNK · Viborg, DNK · Valby, DNK · Oslo, NOR · Systemet skal leveres til adresser i hele Danmark, herunder potentielt samtlige af Forsvarets lokationer.

TENDER STRUCTURE

Lots, products, services and components

Every available level includes a title and description.

1 lot9 items11 components
Lot 01

Vehicle Fleet Booking and Management Software System

Internet-based vehicle pool booking application and associated IT infrastructure delivered as a Software as a Service solution hosted on servers located in Denmark, including system development, implementation, operation, maintenance, technical support, 24-hour helpdesk, data integration, and optional scaling up to 10,000 pooled vehicles and alternative vehicle access technology.

  • 50111100-7Vehicle-fleet management services

Products

4
Product

Vehicle Pool Application Software

Application software component for vehicle pool management, providing open and closed vehicle pools, self-service user access, administration and reporting functions, and scaling options up to 10,000 pooled vehicles.

  • 48420000-8Facilities management software package and software package suite
Components 4
Scalable Infrastructure Integration Module

Digital constituent within the vehicle pool application software providing integration capabilities to scale handling capacity up to large vehicle fleets.

  • 48211000-0Platform interconnectivity software package
Vehicle Pool Booking User Interface Module

Digital interface constituent of the vehicle pool application software, providing self-service user access for booking pooled vehicles.

  • 48984000-9Graphical user interface (GUI) tools
Administration and Reporting Software Module

Digital constituent of the vehicle pool application software, providing management and reporting functions for administrative users.

  • 48219300-9Administration software package
Vehicle Pool Database and Management Engine

Core digital constituent of the vehicle pool application software, supporting the management of both open and closed vehicle pools and high numbers of users and vehicles.

  • 48611000-4Database software package
Product

Electronic Carsharing Vehicle Equipment

Electronic carsharing equipment for physical installation and operation inside pooled vehicles to support automated vehicle access and sharing functions.

  • 31710000-6Electronic equipment
Components 2
Vehicle Access Control Reader

An integrated access control reader unit installed within the carsharing equipment assembly to facilitate authorized driver identification and secure vehicle entry operations.

  • 42961100-1Access control system
Embedded Telematics Unit

An onboard telematics communication unit incorporated into the carsharing equipment to support data exchange and connectivity for vehicle pool management.

  • 32441300-9Telematics system
Product

Vehicle Access and Locking System

Vehicle access and locking system delivered as an optional alternative access technology for pooled vehicles, replacing existing RFID credentials.

  • 42961100-1Access control system
Components 3
Access Control Management Software

Digital control application acting as a constituent of the vehicle access and locking system to process authentication credentials and manage user permissions.

  • 42961100-1Access control system
Electronic Vehicle Locking Actuator

Internal electro-mechanical locking mechanism functioning as a constituent of the vehicle access and locking system to secure and release vehicle doors upon authorization.

  • 34913500-5Vehicle locks
Vehicle Access Control Reader

Electronic scanning device serving as a constituent of the vehicle access and locking system for authenticating credentials and controlling entry to pooled vehicles.

  • 42961100-1Access control system
Product

Internet-Based Vehicle Pool Booking Application

An internet-based vehicle pool booking application hosted on servers located in Denmark, delivered as Software as a Service to support vehicle booking, lending, return management, and administrative tracking for up to 5,000 pooled vehicles.

  • 72416000-9Application service providers
Components 2
Underlying Hosting Infrastructure

Server hosting infrastructure constituent located in Denmark that provides the technical environment and backend processing capacity required to support the online booking system.

  • 72415000-2World wide web (www) site operation host services
Application Software

Core software application constituent providing the booking, lending, and return management features integrated within the internet-based vehicle pool platform.

  • 72212000-4Programming services of application software

Services

5
Service

Vehicle Pool IT Infrastructure Services

Underlying server and hosting infrastructure delivered in Denmark to support the vehicle pool booking system, ensuring high availability, continuous performance, and operational scalability.

  • 72514100-2Facilities management services involving computer operation
Service

Technical Support and Helpdesk Services

Technical support services including a 24-hour staffed helpdesk for user assistance and resolution of technical inquiries related to the vehicle pool booking system.

  • 72253100-4Helpdesk services
Service

System Operation Services

Operational services covering day-to-day running, hosting infrastructure management, and technical supervision of the booking system over a 72-month contract period.

  • 72514100-2Facilities management services involving computer operation
Service

System Further Development Services

Further development and adaptation services for tailoring, enhancing, and updating the booking application during the initial setup periods and ongoing contract term.

  • 72212900-8Miscellaneous software development services and computer systems
Service

System Maintenance Services

Scheduled and corrective maintenance services ensuring continuous system availability, error correction, and upkeep of the booking solution.

  • 72250000-2System and support services

Enhanced CPV classifications

19 unique CPV codes

Grouped by CPV class · Each code appears once.
  • AI only17
  • Source + AI0
  • Source only2
About these labels
AI only
Assigned by Nemudbud's AI-based classification pipeline; not listed in the source XML.
Source + AI
Listed in the source XML and independently assigned by Nemudbud's AI-based classification pipeline.
Source only
Listed in the source XML; not assigned by Nemudbud's AI-based classification pipeline.

Compared by exact eight-digit CPV code, ignoring the check digit. Broader class headings are grouping context, not additional selections.

31710000-6

Electronic equipment

  1. Electrical machinery, apparatus, equipment and consumables; lighting
  2. Electronic, electromechanical and electrotechnical supplies

  • Electronic equipment

    31710000-6AI only
    • PRODUCT
32440000-9

Telemetry and terminal equipment

  1. Radio, television, communication, telecommunication and related equipment
  2. Networks

  • Telematics system

    32441300-9AI only
    • COMPONENT
34910000-9

Horse or hand-drawn carts, other non-mechanically-propelled vehicles, baggage carts and miscellaneous spare parts

  1. Transport equipment and auxiliary products to transportation
  2. Miscellaneous transport equipment and spare parts

  • Vehicle locks

    34913500-5AI only
    • COMPONENT
42960000-3

Command and control system, printing, graphics, office automation and information-processing equipment

  1. Industrial machinery
  2. Miscellaneous general and special-purpose machinery

  • Access control system

    42961100-1AI only
    • PRODUCT
    • COMPONENT
48210000-3

Networking software package

  1. Software package and information systems
  2. Networking, Internet and intranet software package

  • Platform interconnectivity software package

    48211000-0AI only
    • COMPONENT

  • Administration software package

    48219300-9AI only
    • COMPONENT
48420000-8

Facilities management software package and software package suite

  1. Software package and information systems
  2. Business transaction and personal business software package

  • Facilities management software package and software package suite

    48420000-8AI only
    • PRODUCT
48610000-7

Database systems

  1. Software package and information systems
  2. Database and operating software package

  • Database software package

    48611000-4AI only
    • COMPONENT
48980000-1

Programming languages and tools

  1. Software package and information systems
  2. Miscellaneous software package and computer systems

  • Graphical user interface (GUI) tools

    48984000-9AI only
    • COMPONENT
50110000-9

Repair and maintenance services of motor vehicles and associated equipment

  1. Repair and maintenance services
  2. Repair, maintenance and associated services of vehicles and related equipment

  • Vehicle-fleet management services

    50111100-7AI only
    • LOT

  • IT services: consulting, software development, Internet and support

    72000000-5Source only
72210000-0

Programming services of packaged software products

  1. IT services: consulting, software development, Internet and support
  2. Software programming and consultancy services

  • Programming services of application software

    72212000-4AI only
    • COMPONENT

  • Miscellaneous software development services and computer systems

    72212900-8AI only
    • SERVICE
72250000-2

System and support services

  1. IT services: consulting, software development, Internet and support
  2. Software programming and consultancy services

  • System and support services

    72250000-2AI only
    • SERVICE

  • Helpdesk services

    72253100-4AI only
    • SERVICE
72260000-5

Software-related services

  1. IT services: consulting, software development, Internet and support
  2. Software programming and consultancy services

  • Software supply services

    72268000-1Source only
72410000-7

Provider services

  1. IT services: consulting, software development, Internet and support
  2. Internet services

  • World wide web (www) site operation host services

    72415000-2AI only
    • COMPONENT

  • Application service providers

    72416000-9AI only
    • PRODUCT
72510000-3

Computer-related management services

  1. IT services: consulting, software development, Internet and support
  2. Computer-related services

  • Facilities management services involving computer operation

    72514100-2AI only
    • SERVICE

DATES & TERMS

Timeline and award information

Important dates

Questions / additional information deadline14 September 2026 at 13:00 CESTLot-level date
Public opening25 September 2026 at 13:00 CESTLot-level date
Tender submission deadline25 September 2026 at 13:00 CESTLot-level date

Planned duration

Lot duration120 months

Award criteria

Pris40%

FMI vil beregne en samlet evalueringsteknisk pris for hvert tilbud. Hvert tilbud bliver tildelt point i henhold til en økonomisk ramme på baggrund af tilbuddets evalueringstekniske pris, som opgøres som anført i bilag B afsnittet ”Nærmere om beregningsgrundlaget”.

Kvalitet60%

Kriteriet "Kvalitet" vil blive bedømt på grundlag af følgende delkriterier: • Applikationen (60 %) • Udviklings- og implementeringsgennemførelse (40 %) Procentsatserne angiver de enkelte underkriteriers vægt i tilbudsevalueringen. Delkriterierne under hvert underkriterie vægter med den angivne vægt. Ved evalueringen af delkriteriet "Applikationen" foretager FMI en samlet vurdering af Tilbudsgivers besvarelse af de evalueringskrav ("E"), der i henhold til Bilag 2 (Kravspecifikation) evalueres under dette delkriterie. For nærmere information henvises til bilag B - Tildelingskriteriet og evalueringsmetoden afsnit 4.2.1 "Applikationen (vægtning 60 %)". Ved evalueringen af delkriteriet "Udviklings- og implementeringsgennemførelse" foretager FMI en vurdering af Tilbudsgivers besvarelse af det evalueringskrav ("E") i Bilag 2 (Kravspecifikation), der evalueres under dette delkriterie. For nærmere information henvises til bilag B - Tildelingskriteriet og evalueringsmetoden afsnit 4.2.2 "Udviklings- og implementeringsgennemførelse (vægtning 40 %)".

OFFICIAL SOURCES

Documents and source links

Use the official notice as the authoritative source for current deadlines, requirements and tender documents.

Official noticeView this notice on udbud.dkNotice 68d11901-8b12-4455-91d5-719603d8b041 · Version 01
Non Restricted DocumentDet samlede udbudsmaterialeeu.eu-supply.com · DAN